Events
Booking software for Coworking spaces
The meeting room by the hour, the desk by the day, the team that comes back every Tuesday: three booking logics in one diary.
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The challenges facing coworking spaces
The room hires by the hour, the desk by the day
Two different units of sale in the same space. A diary that only knows one duration forces you to keep two charts, and it is the second you forget to update.
The outside team that comes every Tuesday
They want their slot all year, and it is your most predictable income. Rebooking it by hand every week is absurd; losing it because somebody booked over it is worse.
Add-ons make the margin
Projector, video conferencing, coffee. Offered on arrival they sell badly; offered at booking, with their price, they sell.
Two rooms, one 2pm slot
The board at reception sometimes says the opposite of reality, and two teams end up outside the same door.
How Kagenda helps
The problem
The room hires by the hour, the desk by the day
With Kagenda
Each service gets its own slots: some in the morning, others late in the day.
Hours per service
The problem
The outside team that comes every Tuesday
With Kagenda
Book a whole course of sessions at once, one after another.
Recurring appointments
The problem
Add-ons make the margin
With Kagenda
Ask your questions at booking time: reason, history, expectations.
Custom fields
The problem
Two rooms, one 2pm slot
With Kagenda
Every session in one place, by day, week or month.
One central calendar
The features that matter to you
24/7 online booking
Clients book from your page, even while you are with someone else or closed.
One central calendar
Every session in one place, by day, week or month.
Recurring appointments
Book a whole course of sessions at once, one after another.
Custom fields
Ask your questions at booking time: reason, history, expectations.
Hours per service
Each service gets its own slots: some in the morning, others late in the day.
Deposits and payments
Take a deposit at booking time and get paid online before the session.
Client records
History, preferences and follow-up notes gathered on one record per client.
Email notifications
Confirmed, moved or cancelled — both you and the client are told.
Practical guide: Coworking spaces
- Declare each room and each desk as a resource: the same hour never sells twice.
- Two separate services, "room by the hour" and "desk by the day", with their own durations.
- Set teams' recurring slots for the whole year, in one operation.
- Add-ons — projector, video, coffee — offered at booking with their price, not when you open the door.
- Fifteen minutes of buffer after each meeting for the reset and airing.
- A "number of attendees" field: it routes to the right room and avoids ten people in a room for four.
Frequently asked questions
How much does a coworking meeting room cost in the UK?
Around £20 to £60 an hour depending on size and city, £15 to £35 for a hot desk day pass, and £150 to £450 a month for a dedicated desk. Set your own prices.
Do you need any particular status to run a coworking space in the UK?
Not to let desks — that is ordinary commercial letting, governed by your lease, planning use and a fire risk assessment under the Regulatory Reform (Fire Safety) Order 2005. One service does carry a regulatory burden that surprises operators: providing a registered office address or a business correspondence address is a Trust or Company Service Provider activity under the Money Laundering Regulations 2017, requiring supervision by HMRC, customer due diligence on every client and record keeping — operating unsupervised is a criminal offence. Companies House reforms have also tightened what counts as an appropriate registered office address, with mail that must be genuinely received and acknowledged. Add data protection duties if you handle members' post and network traffic.
Can I book a recurring slot for a team?
Yes, for the whole year, in one operation.
Can I offer paid add-ons with the room?
Yes, each with its price, at booking.
How do I stop two teams booking the same room?
By declaring each room as a resource.
Ready to simplify your bookings?
Create your account in minutes and let your clients book online starting today.
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