Wellbeing
The booking software built for hypnotherapists
Focus on your sessions, Kagenda handles your schedule. Online booking, automated reminders, zero no-shows.
No credit card · Ready in 5 minutes
The challenges of hypnotherapists
No-shows eating into your revenue
An empty slot is a direct loss. In hypnotherapy, sessions last 60 to 90 minutes. A single no-show can mean £50 to £100 lost, with no way to fill the gap.
Phone ringing during your sessions
Impossible to answer when a client is in trance. Result: missed calls, voicemails to return in the evening, potential clients who go elsewhere.
Admin work eating into your practice time
Between SMS confirmations, follow-ups, paper client files and invoices, you spend 5 to 8 hours per week on admin instead of practising.
Struggling to fill your diary when starting out
When you open your practice, you start from scratch. Without online visibility and a 24/7 booking system, the first months are often tough.
Client follow-up between sessions
Hypnotherapy works in cycles of 3 to 6 sessions. Without a tracking tool, you lose the thread: who needs to come back? Who cancelled? Where is each client in their protocol?
No buffer time between sessions
After an intense session, you need a few minutes to debrief, take notes and recentre. Without automatic buffer time, appointments follow each other without a break.
How Kagenda helps
The problem
No-shows eating into your revenue
With Kagenda
Texts and emails go out before every appointment, with nothing to remember.
Automatic reminders
The problem
Phone ringing during your sessions
With Kagenda
Clients book from your page, even while you are with someone else or closed.
24/7 online booking
The problem
Admin work eating into your practice time
With Kagenda
Confirmed, moved or cancelled — both you and the client are told.
Email notifications
The problem
Struggling to fill your diary when starting out
With Kagenda
Book a whole course of sessions at once, one after another.
Recurring appointments
The problem
Client follow-up between sessions
With Kagenda
History, preferences and follow-up notes gathered on one record per client.
Client records
The problem
No buffer time between sessions
With Kagenda
A gap held automatically, to breathe and write up your notes.
Buffer time between sessions
The features that matter to you
24/7 online booking
Clients book from your page, even while you are with someone else or closed.
One central calendar
Every session in one place, by day, week or month.
Automatic reminders
Texts and emails go out before every appointment, with nothing to remember.
Email notifications
Confirmed, moved or cancelled — both you and the client are told.
Client records
History, preferences and follow-up notes gathered on one record per client.
Custom fields
Ask your questions at booking time: reason, history, expectations.
Deposits and payments
Take a deposit at booking time and get paid online before the session.
Recurring appointments
Book a whole course of sessions at once, one after another.
Buffer time between sessions
A gap held automatically, to breathe and write up your notes.
Calendar sync
Your bookings and your personal calendar stay in step, both ways.
Practical guide: Hypnotherapist
- Offer a free 15-minute discovery call to reassure new clients
- Send an intake questionnaire before the first session to save time
- Allow 15 minutes buffer time between each session for notes
- Create packages of 3 or 5 sessions to build loyalty and reduce no-shows
- Register with specialist directories (Hypnotherapy Directory, NCH, CNHC)
- Request a 30-50% deposit for first appointments
- Write articles about the issues you treat (stress, smoking, weight) for your SEO
- Join a professional body like the NCH, BSCH or National Hypnotherapy Society for credibility
Useful resources
Directories
- Hypnotherapy DirectoryUK's largest directory of qualified hypnotherapists(Opens an external site)
- NCH Therapist RegisterNational Council for Hypnotherapy register(Opens an external site)
- National Hypnotherapy SocietyAccredited register of qualified hypnotherapists(Opens an external site)
- APHP DirectoryAssociation for Professional Hypnosis and Psychotherapy(Opens an external site)
Training
- UK College of Hypnosis and HypnotherapyLeading accredited training school, Hypno-CBT® approach
- NCH Accredited Training SchoolsHPD (NCH) externally verified diploma(Opens an external site)
Professional bodies
- NCH — National Council for HypnotherapyUK's leading not-for-profit professional association(Opens an external site)
- BSCH — British Society of Clinical HypnosisNational professional body for high standards in hypnotherapy
- CNHC — Complementary & Natural Healthcare CouncilUK voluntary regulator for complementary therapies
- IHA — International Hypnotherapy AssociationLeading international organisation supporting hypnotherapists(Opens an external site)
Frequently asked questions
Why does a hypnotherapist need online booking software?
A hypnotherapist works alone, often in long sessions (60-90 min) where they can't answer the phone. Online booking lets clients book 24/7 without interrupting sessions, and automated reminders reduce no-shows by 40-60%.
How much does a hypnotherapy session cost in the UK?
Typically between £50 and £100 depending on location and experience. Sessions usually last 60 to 90 minutes. Hypnotherapy is generally not available on the NHS but may be covered by some private health insurance plans.
Do I need qualifications to practise hypnotherapy in the UK?
Hypnotherapy is not currently regulated by law in the UK, but joining an accredited register such as the NCH, CNHC or National Hypnotherapy Society is strongly recommended. Most reputable training leads to the HPD qualification, externally verified by NCFE.
Does Kagenda allow requesting a deposit at booking?
Yes, for each service you can configure the payment type: free, pay on site, deposit (amount of your choice), or full online payment via Stripe.
Ready to simplify your bookings?
Create your account in minutes and let your clients book online starting today.
No credit card · Ready in 5 minutes