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Booking software for hypnotherapists

Kagenda is the online booking software built for independent hypnotherapists: 24/7 booking, a deposit and cancellation policy to cut no-shows, automatic reminders, and custom fields to prepare each first session before it starts — with no commission on your fees.

From €9.90/month, no commission · For independent UK hypnotherapists, in their own practice or one shared with other wellbeing practitioners.

The challenges of hypnotherapists

  • A late cancellation or no-show is a slot that doesn't come back

    Sessions run 60 to 90 minutes, so an unannounced absence is expensive: UK hypnotherapy practices commonly ask for 48 hours' notice and charge some or all of the session fee below that cut-off.

    With Kagenda

    Set your own cancellation policy and refund scale, and take a deposit at booking so the appointment actually commits the person making it.

    Fewer no-shows

  • The first session gets cut short because nothing was prepared in advance

    An initial consultation commonly runs longer than a follow-up — around 90 minutes against 60 — with the extra time going to questions a pre-session form could cover before you ever meet.

    With Kagenda

    Custom fields let you ask your intake questions right at the point of booking — the client answers before you even meet them.

    Custom fields

  • The phone can't be answered while a client is in session

    Working alone means calls go unanswered mid-session, and a first-time caller who can't reach you often doesn't try again.

    With Kagenda

    With a booking page open 24/7, nobody needs to reach you by phone to book — clients book themselves, including while you're with someone else.

    24/7 online booking

    Booking24/7
  • Forgetting, plain and simple

    Some missed appointments come down to nothing more than forgetting — an automated reminder sent the day before catches a share of those before they become a lost slot.

    With Kagenda

    An automatic reminder goes out before every appointment, without you having to think about it.

    Automatic reminders

    Reminder: appointment tomorrow at 2pm

  • No breathing room between sessions

    Notes and a moment to reset between sessions matter — without a buffer built in, appointments run straight into each other.

    With Kagenda

    The buffer between sessions is booked into your calendar automatically, so appointments never run straight into each other.

    Buffer time between sessions

  • A two-to-four-week wait, and cancelled slots that go nowhere

    A full diary commonly means a two-to-four-week wait for a first appointment — and a late cancellation usually reopens that slot to nobody in particular.

    With Kagenda

    A cancellation frees the slot on your booking page instantly: the next person sees it and books it themselves, with no calls needed from you.

    24/7 online booking

    1Cancelled
    2Freed up
    3Booked

What to know before choosing software for your practice

Three things booking-software pages for therapists don't always say plainly.

Kagenda compared with other tools for therapists

Neither of the tools below takes a commission on your sessions — what matters is the flat monthly fee, and what you do today without software.

KagendaHypno Admin ProHypnoBiz-in-a-BoxPaper diary or Google Calendar
ModelFixed subscription, no commissionTiered, no lock-inTiered, USD pricing, setup feeFree, but your time
Price (checked 4 September 2026)From €9.90/monthFrom £12/month (payment collection from £19/month)$147/month (indicative ≈ £116, 4 Sept 2026 rate) + $300 setup fee£0
Deposit at bookingYes, configurable per servicePayment requests only, from the £19 tierManual, or none

What few hypnotherapists know before they start

CAP Code 12.8the advertising rule that bars "no-effort" claims for treating habits like smoking or overeating

The ASA holds hypnotherapy advertising to the CAP Code: no claiming or implying that minor addictions or bad habits can be treated "without effort from those suffering" (rule 12.8) without robust clinical evidence, and claims about treating serious conditions — depression, eating disorders, addiction — must make clear they need "supervision of a suitably qualified health professional" (rule 12.2), a hypnotherapy qualification alone isn't treated as sufficient.

Hypnotherapy isn't a profession regulated by law in the UK — practitioners aren't legally required to join a register. Two registers for this profession currently hold Accredited Register status from the Professional Standards Authority: CNHC and the National Hypnotherapy Society. The General Hypnotherapy Register isn't itself PSA-accredited; its members can reach PSA-accredited status only by also registering with CNHC.

In practice, this means never presenting "hypnotherapist" as a legally controlled qualification, and avoiding the words "regulated" or "licensed" in advertising without making clear it refers to a voluntary register, not a state authorisation.

VAT registration with HMRC becomes required once rolling 12-month turnover passes £90,000; below that threshold, no VAT step is needed.

CNHC's Code of Conduct makes current professional indemnity insurance a condition of registration, and the National Council for Hypnotherapy's Code of Ethical Conduct and Performance holds members personally accountable for their practice — neither body guarantees the outcome of a member's treatment.

ASA/CAP — Advertising guidance: HypnotherapyProfessional Standards Authority — CNHCProfessional Standards Authority — National Hypnotherapy SocietyGOV.UK — VAT registration thresholdsCNHC — Code of Conduct for RegistrantsNational Council for Hypnotherapy — Code of Ethics

Frequently asked questions

Do I need a specific qualification to practise as a hypnotherapist in the UK?

No official licence is required — hypnotherapy isn't regulated by law in the UK. Joining an accredited register (CNHC, NCH, National Hypnotherapy Society) is voluntary but strongly recommended for credibility.

Does Kagenda take a commission on my sessions?

No. Kagenda's subscription is fixed, with no commission on your takings — unlike some platforms that charge per client payment.

I run my diary on paper or a shared Google Calendar — can I move to Kagenda easily?

Yes, without changing how you actually work: you set up your services and availability, and your online booking page replaces phone and email for taking appointments.

How do I prepare a first session before I've even met the client?

By adding custom fields to your booking page — reason for consultation, prior experience of hypnosis, expectations. The client fills them in when they book.

How do I reduce no-shows?

A deposit at booking, a clear cancellation policy with a refund scale, and an automatic reminder before every session.

Can I take a deposit at booking?

Yes, configurable service by service, paid online at the time of booking.

Ready to simplify your bookings?

Create your account in a few minutes and let your clients book online from today.

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