Confirmation email — the client leaves with a record
An immediate email after booking, in your colours and under your name, with the cancellation link.
The problem
A booking with no written confirmation leaves a doubt. The client clicked, the page showed a message, then they moved on. Three days later they no longer know whether they booked Tuesday or Thursday, or whether it went through at all — and they ring you to ask.
Those checking calls are exactly the ones online booking was meant to remove. They take as long as making an appointment, without producing one.
A confirmation that lands in the inbox becomes the reference: it is searchable, it carries the date, and it contains what is needed to cancel if necessary.
Without Kagenda
Camille booked for Tuesday... or Thursday? She's not sure any more, and calls you to check.
With Kagenda
A confirmation lands in her inbox the second she books, with the date, time and cancellation link.
How it works in Kagenda
The confirmation goes out as soon as the booking is secured — immediately for a free service, after payment for the rest.
- It carries your identityBusiness name, logo, colours. The client receives a message from you, not from a tool they have never heard of.
- It sums up the appointmentService, date, time, options chosen, amount paid and any balance to settle on the day.
- It contains the cancellation linkA signed link belonging to that booking alone, which respects the cut-off you have set.
- It can be rewrittenSubject and body can be customised, and a particular service can have its own template.
Notifications
Your booking is confirmed! 📅
Hi Camille,
- Saturday 14 September at 10:00am
- Relaxing massage — 45 min
- €45 paid
- Studio Yoga Nadia — 12 rue des Lilas
In practice
- 1
Immediate or after payment
For a free service, the confirmation goes out right away; for the others, once payment has gone through.
ImmediateouAfter payment - 2
The cancellation link is inside
A link specific to this booking, respecting the deadline you've set.
In the confirmationBooking-specific cancellation link - 3
A service can have its own
A service-specific template takes priority over the general one, for that service only.
General templateService template
Frequently asked questions
When does the confirmation go out for a paid service?
Once the payment is secured. Until the payment goes through, the booking is not confirmed and the slot is only held temporarily.
Can the client add the appointment to their calendar?
The confirmation gives them the date and time. On your side, your appointments can feed Google Calendar or an ICS subscription for Outlook and Apple Calendar.
What if the client receives nothing?
Check their spam folder first. The calendar also flags emails that did not go out, and you can resend the confirmation by hand, to a different address if need be.
