Try free

Events

Booking software for Photographers

Portrait sessions, weddings, product shoots: Kagenda books the appointments, takes the deposit and asks in advance everything you would have asked on the phone.

Try for freeWatch the demo

No credit card · Ready in 5 minutes

The challenges facing photographers

  • The back and forth to fix a date

    Six messages to find a slot, when a link would have done.

  • Sessions cancelled the night before

    A morning booked is a morning refused to somebody else. Without a deposit, cancelling is free for the client and expensive for you.

  • Information discovered on site

    The number of people, the location, what the photographs are for: everything you should have asked before setting off.

  • Travel not charged

    Forty minutes of driving included in the price because nobody thought to count it.

  • Shoots that overrun

    A family session planned for an hour runs to two, and the next appointment waits.

  • Quote requests that go nowhere

    A client who has to write to find out a price is a client who looks elsewhere.

How Kagenda helps

  • The problem

    The back and forth to fix a date

    With Kagenda

    Clients book from your page, even while you are with someone else or closed.

    24/7 online booking

  • The problem

    Sessions cancelled the night before

    With Kagenda

    Take a deposit at booking time and get paid online before the session.

    Deposits and payments

  • The problem

    Information discovered on site

    With Kagenda

    Ask your questions at booking time: reason, history, expectations.

    Custom fields

  • The problem

    Travel not charged

    With Kagenda

    Charge for the journey automatically by distance, for appointments at the client.

    Travel fees

  • The problem

    Shoots that overrun

    With Kagenda

    A gap held automatically, to breathe and write up your notes.

    Buffer time between sessions

  • The problem

    Quote requests that go nowhere

    With Kagenda

    Clients book from your page, even while you are with someone else or closed.

    24/7 online booking

The features that matter to you

  • 24/7 online booking

    Clients book from your page, even while you are with someone else or closed.

  • One central calendar

    Every session in one place, by day, week or month.

  • Automatic reminders

    Texts and emails go out before every appointment, with nothing to remember.

  • Email notifications

    Confirmed, moved or cancelled — both you and the client are told.

  • Client records

    History, preferences and follow-up notes gathered on one record per client.

  • Deposits and payments

    Take a deposit at booking time and get paid online before the session.

  • Custom fields

    Ask your questions at booking time: reason, history, expectations.

  • Calendar sync

    Your bookings and your personal calendar stay in step, both ways.

  • Travel fees

    Charge for the journey automatically by distance, for appointments at the client.

  • Buffer time between sessions

    A gap held automatically, to breathe and write up your notes.

Practical guide: Photographers

  1. Show your prices on the booking page: a visible price qualifies better than a contact form.
  2. Ask for a thirty per cent deposit on long sessions; it is the norm in the trade and nobody takes offence.
  3. Ask your questions at booking — numbers, location, use — rather than on the phone the night before.
  4. Charge travel separately: a client understands a stated fee, not a price inflated without explanation.
  5. Put an hour of buffer after outdoor sessions: the drive back and packing down are never nothing.
  6. Create a free, short "recce" service: it fills your quiet hours and converts very well.

Frequently asked questions

Can I ask my own questions at the time of booking?

Yes, with custom fields: location, number of people, access, timings.

Can I charge travel costs?

Yes, by area, shown before confirmation.

How do I ask for a deposit?

A fixed amount or a percentage, with the terms shown before payment.

Can I block time after a session?

Yes, with buffer time the client does not see.

Are video meetings possible?

Yes, for planning calls, as a separate service.

Can I offer several packages?

Yes, each with its own duration, price and add-ons.

Can my client move their session?

Yes, within the notice period you set, from the confirmation link.

What does a UK photographer need to be aware of?

Photography is unregulated and there is no general right to your own image in English law, but three things bite. Data protection: photographs of identifiable people are personal data when processed for business, so have a lawful basis, a privacy notice and a model release, and take particular care with children, where consent from those with parental responsibility and the setting's own permission are expected. Drones: operating for reward requires registration with the Civil Aviation Authority as an operator, a flyer ID for the pilot, and compliance with the UK implementation of the drone regulations on distances from people and restricted airspace. And permissions: many public sites, National Trust and English Heritage properties, stations and shopping centres require a permit for commercial shoots, and enforcement is by the landowner rather than the police.

Ready to simplify your bookings?

Create your account in minutes and let your clients book online starting today.

Create my free account

No credit card · Ready in 5 minutes