Sport
Booking software for Personal trainers
One-to-one sessions, small groups, blocks of ten: Kagenda keeps the count for you and takes payment before the session, not after.
No credit card · Ready in 5 minutes
The challenges facing personal trainers
Session blocks tracked in a notebook
How many sessions has Julie got left? The notebook says seven, she says eight, and you have no way to settle it.
Last-minute cancellations
A slot cancelled at 7am does not resell. Without a clear rule, you are the one paying for the client's lie-in.
Group classes with limited places
Eight mats, twelve sign-ups on a WhatsApp group: somebody will be standing and it will be your fault.
Sessions that travel to the client
At home, in a gym, in the park: travel time is not in the diary and it is what makes the day overrun.
Taking payment before rather than after
Chasing a transfer a week later is work nobody invoices.
Evening slots always full, daytime empty
Without a price difference, everybody wants 7pm and nobody wants 2pm.
How Kagenda helps
The problem
Session blocks tracked in a notebook
With Kagenda
History, preferences and follow-up notes gathered on one record per client.
Client records
The problem
Last-minute cancellations
With Kagenda
Reminders, required confirmation and a deposit: three brakes on last-minute drop-offs.
Fewer no-shows
The problem
Group classes with limited places
With Kagenda
Clients book from your page, even while you are with someone else or closed.
24/7 online booking
The problem
Sessions that travel to the client
With Kagenda
Charge for the journey automatically by distance, for appointments at the client.
Travel fees
The problem
Taking payment before rather than after
With Kagenda
Take a deposit at booking time and get paid online before the session.
Deposits and payments
The problem
Evening slots always full, daytime empty
With Kagenda
Clients book from your page, even while you are with someone else or closed.
24/7 online booking
The features that matter to you
24/7 online booking
Clients book from your page, even while you are with someone else or closed.
One central calendar
Every session in one place, by day, week or month.
Automatic reminders
Texts and emails go out before every appointment, with nothing to remember.
Email notifications
Confirmed, moved or cancelled — both you and the client are told.
Client records
History, preferences and follow-up notes gathered on one record per client.
Deposits and payments
Take a deposit at booking time and get paid online before the session.
Custom fields
Ask your questions at booking time: reason, history, expectations.
Calendar sync
Your bookings and your personal calendar stay in step, both ways.
Travel fees
Charge for the journey automatically by distance, for appointments at the client.
Fewer no-shows
Reminders, required confirmation and a deposit: three brakes on last-minute drop-offs.
Recurring appointments
Book a whole course of sessions at once, one after another.
Practical guide: Personal trainers
- Sell sessions in blocks of five or ten: the count is automatic and the client commits.
- Set a 24-hour cancellation window and hold it: it is the only rule that really changes behaviour.
- Take payment at booking rather than at the session; online payment removes the awkward conversation.
- Add travel charges on home sessions rather than folding them into the rate: the client understands, and you get paid for the journey.
- Open small group classes with limited places to fill the quiet hours: four people at £15 beats one at £50.
- Put buffer time after home sessions, or the diary will book two clients at opposite ends of town.
Frequently asked questions
Can I sell session blocks?
Yes. They attach to the client record and the balance updates itself.
How do I manage group classes?
With a capacity per class.
Can I charge for travel?
Yes, by area, shown before confirmation.
What if a client cancels two hours before?
The rule you set applies, shown before payment.
Can I have different rates by time of day?
Yes, with separate services or a promo code on the quiet hours.
How do weekly sessions work?
With recurring bookings: same day, same time.
Do you take commission on payments?
No. They go straight to your own Stripe account.
Do you need a qualification to work as a personal trainer in the UK?
Not by law — personal training is unregulated and the title is not protected. In practice a Level 3 Personal Trainer qualification is the floor: insurers require it before writing professional indemnity and public liability cover, gyms require it plus insurance before letting you train clients on their floor, and CIMSPA, the chartered institute for the sector, operates the professional standards and register that employers increasingly use. Two limits are worth stating on your page: nutrition advice beyond general healthy eating strays towards dietetics, which is a protected title, and rehabilitation after injury belongs with a physiotherapist unless you hold the relevant Level 4 qualification.
Ready to simplify your bookings?
Create your account in minutes and let your clients book online starting today.
No credit card · Ready in 5 minutes