Multi-place booking — group classes without a spreadsheet
Several people on the same slot, with a maximum capacity and an automatic count.
The problem
As soon as a slot holds more than one person, an ordinary calendar stops being enough. You need to know how many places are left, turn people away at the right moment, and avoid the twelfth booking on a class that takes ten.
The shared spreadsheet is the solution everybody tries. It holds up until the first simultaneous booking: two people open the file, see the same last place, and both take it. You discover the duplicate the day before the class.
Counting places is machine work. The capacity is known, so are the bookings; there is no reason for the subtraction to be done by hand.
Without Kagenda
Two people open the same shared spreadsheet, see the same last spot, and both take it. You discover the double-booking the night before the class.
With Kagenda
Capacity is fixed, and every booking counts down the remaining spots — the slot closes itself once it's full.
How it works in Kagenda
A service can accept several participants on the same slot. Each booking consumes a number of places, and the slot closes itself.
- You set the capacityThe maximum number of participants on the slot: eight for a class, four for a workshop, two for a session for a couple.
- The client books one or more placesThey can register several people in one go. The number of places they take is deducted from the remaining capacity.
- The slot closes when fullOnce capacity is reached, it no longer appears among the bookable slots. A cancellation reopens it automatically.
- The price can follow the numberA service can be charged per participant, in which case the total is worked out from the number of places booked.
A class with 8 spots
- 6 spots booked
- 2 spots left
- Full — closed to bookings
In practice
- 1
Several people in one go
A client can register several people at once; taken spots are deducted from the remaining capacity.
3/5 spots - 2
A cancellation reopens the spot
As soon as a registration is cancelled, the slot becomes bookable again automatically.
4/5 spots5/5 spots - 3
A per-participant rate
The price can be calculated on the number of spots booked, not just on the slot.
3 × €25€75
Frequently asked questions
What is the difference from an event?
A multi-place service is booked on your usual slots, continuously. An event has fixed dates, possibly several sessions, and ticketing by price category. For a recurring weekly class the service suits better; for a dated course, the event.
Can I see who is booked on a slot?
Yes, the slot detail lists the bookings attached to it, each with its client and its number of places.
Does a freed place go back on sale?
Yes, immediately. A cancellation returns the places to the slot, which becomes bookable again if the other conditions are met.
