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Craft

Booking software for Tattoo studios

A project, a deposit, a date: Kagenda frames the booking of a trade where a day blocked for nothing costs a great deal.

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The challenges facing tattoo studios

  • Whole days no-showed

    Six hours blocked for a project, and nobody. It is the worst cancellation in any appointment trade.

  • Projects discussed in DMs

    Forty Instagram messages for a quote, with no record and no date.

  • The deposit chased by hand

    A transfer to chase three times before a date gets held.

  • Touch-up sessions

    Included in the price, to be done six weeks later, and forgotten on both sides.

  • The project details

    Size, placement, style, reference: everything you need before preparing the drawing.

  • Minors and contraindications

    Legal questions to ask beforehand, not when the needle is out.

How Kagenda helps

  • The problem

    Whole days no-showed

    With Kagenda

    Take a deposit at booking time and get paid online before the session.

    Deposits and payments

  • The problem

    Projects discussed in DMs

    With Kagenda

    Clients book from your page, even while you are with someone else or closed.

    24/7 online booking

  • The problem

    The deposit chased by hand

    With Kagenda

    Take a deposit at booking time and get paid online before the session.

    Deposits and payments

  • The problem

    Touch-up sessions

    With Kagenda

    Book a whole course of sessions at once, one after another.

    Recurring appointments

  • The problem

    The project details

    With Kagenda

    Ask your questions at booking time: reason, history, expectations.

    Custom fields

  • The problem

    Minors and contraindications

    With Kagenda

    Ask your questions at booking time: reason, history, expectations.

    Custom fields

The features that matter to you

  • 24/7 online booking

    Clients book from your page, even while you are with someone else or closed.

  • One central calendar

    Every session in one place, by day, week or month.

  • Automatic reminders

    Texts and emails go out before every appointment, with nothing to remember.

  • Email notifications

    Confirmed, moved or cancelled — both you and the client are told.

  • Client records

    History, preferences and follow-up notes gathered on one record per client.

  • Deposits and payments

    Take a deposit at booking time and get paid online before the session.

  • Custom fields

    Ask your questions at booking time: reason, history, expectations.

  • Calendar sync

    Your bookings and your personal calendar stay in step, both ways.

  • Fewer no-shows

    Reminders, required confirmation and a deposit: three brakes on last-minute drop-offs.

  • Recurring appointments

    Book a whole course of sessions at once, one after another.

Practical guide: Tattoo studios

  1. Make the deposit compulsory: in this trade it is what separates a project from an intention.
  2. Make the cancellation window a published rule, not a favour negotiated case by case.
  3. Ask all the project questions at booking: size, placement, style, reference — and you prepare the drawing without a single message.
  4. Create a free, short "touch-up" service, bookable only afterwards.
  5. Open a thirty-minute "consultation" service: it qualifies projects and saves you wasted days.
  6. Add a question on age and medical history: it is written down, dated and kept.

Frequently asked questions

Can I make the deposit compulsory?

Yes. Without payment, the slot is not held.

What happens if the client cancels?

The rule you set applies, shown before payment.

Can I ask my questions about the project?

Yes, with required custom fields.

How do I handle long sessions?

With a full-day service, with its own duration and deposit.

And touch-ups?

As a short free service, bookable online.

Can several artists work in the same studio?

Yes, each with their own diary and portfolio.

What rules apply to tattooing in the UK?

Two, and the first admits no exception. The Tattooing of Minors Act 1969 makes it an offence to tattoo anyone under 18 — there is no parental consent route, unlike several European countries, and ignorance of age is a defence only if you took reasonable steps to check. Second, registration: outside London, both the artist and the premises must be registered with the local council under the Local Government (Miscellaneous Provisions) Act 1982, with byelaws on hygiene, sterilisation and waste; London operates a special treatment licence, and Wales a mandatory special procedures licence. Written informed consent, aftercare advice and records are expected. On inks, the EU restriction under REACH was adopted after Brexit and does not apply in Great Britain, though it does in Northern Ireland — in Great Britain general product safety law governs.

Do you take commission on the deposit?

No. Deposits go straight to your own Stripe account, and Kagenda keeps nothing.

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