Events
Booking software for venue hire businesses
Your rooms, their availability, their add-ons: all online, and a room hired on a Saturday never shows as free again.
From €9.90/month, no commission · No credit card · Ready in 5 minutes
The challenges facing venue hire businesses
A room hired twice
It is the most expensive mistake there is, and it happens the moment you keep several rooms on a spreadsheet.
With Kagenda
Every session in one place, by day, week or month.
One central calendar
Half days and full days
Two formats that overlap, and a calendar that has to refuse the right one.
With Kagenda
Each service gets its own slots: some in the morning, others late in the day.
Hours per service
Equipment as add-ons
Projector, PA, tables: counted separately, often forgotten, rarely charged.
With Kagenda
Ask your questions at booking time: reason, history, expectations.
Custom fields
Turnaround time
Between two hires you have to clean and reset. It is never in the slot.
With Kagenda
A gap held automatically, to breathe and write up your notes.
Buffer time between sessions
The features that matter to you
24/7 online booking
Clients book from your page, even while you are with someone else or closed.
Learn moreOne central calendar
Every session in one place, by day, week or month.
Learn moreHours per service
Each service gets its own slots: some in the morning, others late in the day.
Learn moreBuffer time between sessions
A gap held automatically, to breathe and write up your notes.
Learn moreCustom fields
Ask your questions at booking time: reason, history, expectations.
Learn moreDeposits and payments
Take a deposit at booking time and get paid online before the session.
Learn moreClient records
History, preferences and follow-up notes gathered on one record per client.
Learn moreDeposits and payments
Take a deposit at booking time and get paid online before the session.
Learn more
Practical guide: Venue hire businesses
- One resource per room: it never hires twice on the same slot.
- An hour of buffer between hires for the turnaround.
- Equipment offered as add-ons at booking, with its price.
- A deposit at booking and the balance on the day: that is what holds distant bookings.
- A "type of event and number of people" field to get the room ready.
Frequently asked questions
Can I manage several rooms?
Yes, each declared as a resource.
Can I offer equipment as an add-on?
Yes, with its price, at booking.
How do I allow for cleaning between hires?
With buffer time after each booking.
Can I ask for a security deposit?
Yes, with the terms shown before payment.
What licensing does a UK venue need?
It depends on what happens inside, and the distinction is operative. A room hired for a private meeting follows your planning use, your lease and a fire risk assessment under the Regulatory Reform (Fire Safety) Order 2005, with a stated maximum occupancy. The moment there is alcohol, or regulated entertainment for an audience, the Licensing Act 2003 applies: either a premises licence with a Designated Premises Supervisor, or a Temporary Event Notice for occasional dates, limited in number per year and per premises. Recorded and live music were partly deregulated for smaller audiences at certain hours, but licence conditions on noise and hours still bind, and environmental health can serve an abatement notice regardless. Add TheMusicLicence for any music played, and public liability insurance.
Ready to simplify your bookings?
Create your account in minutes and let your clients book online starting today.
No credit card · Ready in 5 minutes
