Training
Booking software for Training providers
The open course that runs at twelve delegates or gets cancelled, the joining instructions that go out by themselves, and the funding paperwork to gather beforehand.
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The challenges facing training providers
The course runs at twelve delegates or it gets cancelled
Below a threshold, a course costs more than it earns. You have to know your numbers on a fixed date, and know them without counting by hand.
The joining instructions go out with the venue and the times
Exact address, arrival time, access, what to bring. Sent by hand, they go out late for two delegates in twelve.
Funding requires documents before enrolment
Purchase order, employer approval, funding reference. Asked for afterwards, they hold up invoicing for three months.
Open and in-house do not book the same way
One fills one place at a time on a public calendar, the other gets quoted for a company on a date to agree. Two logics in one diary.
The delegate is not the person enrolling
The learning and development team enrols, the employee attends. The joining instructions have to go to both, and the file stay attached to the company.
How Kagenda helps
The problem
The course runs at twelve delegates or it gets cancelled
With Kagenda
Every session in one place, by day, week or month.
One central calendar
The problem
The joining instructions go out with the venue and the times
With Kagenda
Confirmed, moved or cancelled — both you and the client are told.
Email notifications
The problem
Funding requires documents before enrolment
With Kagenda
Ask your questions at booking time: reason, history, expectations.
Custom fields
The problem
Open and in-house do not book the same way
With Kagenda
Each service gets its own slots: some in the morning, others late in the day.
Hours per service
The problem
The delegate is not the person enrolling
With Kagenda
History, preferences and follow-up notes gathered on one record per client.
Client records
The features that matter to you
24/7 online booking
Clients book from your page, even while you are with someone else or closed.
One central calendar
Every session in one place, by day, week or month.
Custom fields
Ask your questions at booking time: reason, history, expectations.
Email notifications
Confirmed, moved or cancelled — both you and the client are told.
Client records
History, preferences and follow-up notes gathered on one record per client.
Hours per service
Each service gets its own slots: some in the morning, others late in the day.
Automatic reminders
Texts and emails go out before every appointment, with nothing to remember.
Recurring appointments
Book a whole course of sessions at once, one after another.
Practical guide: Training providers
- A capacity per course, with a minimum and a maximum. The threshold to run is not an intention, it is a number.
- A minimum notice before enrolment, set to one or two weeks: you decide to run or cancel with the right numbers in front of you.
- The joining instructions in the confirmation message, with the address, times and requirements. They go out the second the booking is confirmed.
- Custom fields for funding: company, purchase order, funding reference, invoicing contact.
- Two families of service: open courses, published with their dates, and in-house, on a date to agree with a wider horizon.
- A reminder three days before, then the day before. On a one-day course, an absence costs a place nobody takes up.
Frequently asked questions
How much does a day of professional training cost in the UK?
Around £200 to £600 per delegate for an open course and £900 to £3,000 for an in-house day. Mandatory health and safety courses sit lower. Set your own prices.
What do you need to be a training provider in the UK?
Nothing at all for unregulated commercial training — there is no equivalent of the French déclaration d'activité or Qualiopi, and anyone may sell a course. What gates the funded and accredited markets is specific. To award regulated qualifications you must be an approved centre of an awarding organisation recognised by Ofqual, with an approval visit, standardisation and external quality assurance. To deliver apprenticeships you must be on the Register of Apprenticeship Training Providers and hold an ESFA funding agreement, and you will be inspected by Ofsted. Publicly funded adult education carries the same inspection regime. Sector schemes add their own: CITB and NEBOSH in construction and safety, first aid training under HSE guidance, food hygiene through recognised awarding bodies.
Can I set a minimum to run each course?
Yes, with a minimum number of delegates.
Can the joining instructions go out automatically?
Yes. The confirmation text is yours to write, course by course.
Can I collect funding information at enrolment?
Yes, with required custom fields.
How do I cancel a course and tell everyone enrolled?
From the diary. Each delegate gets their own message.
Ready to simplify your bookings?
Create your account in minutes and let your clients book online starting today.
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