Events
Booking software for Wedding planners
The discovery meeting books itself, the milestones go in across twelve months, and you stop arranging dates by email.
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The challenges facing wedding planners
The discovery meeting
Free, short, often by video, and it decides everything else. Arranging it takes five emails.
Support runs for a year
Six to ten meetings spread over twelve months, booked as you go or never.
Venue visits
On site, with a journey, and a slot that always overruns.
Couples who work
Meetings get made in the evening or on a Saturday, never when you are free to answer.
How Kagenda helps
The problem
The discovery meeting
With Kagenda
Clients book from your page, even while you are with someone else or closed.
24/7 online booking
The problem
Support runs for a year
With Kagenda
Book a whole course of sessions at once, one after another.
Recurring appointments
The problem
Venue visits
With Kagenda
Charge for the journey automatically by distance, for appointments at the client.
Travel fees
The problem
Couples who work
With Kagenda
Every session in one place, by day, week or month.
One central calendar
The features that matter to you
24/7 online booking
Clients book from your page, even while you are with someone else or closed.
One central calendar
Every session in one place, by day, week or month.
Recurring appointments
Book a whole course of sessions at once, one after another.
Travel fees
Charge for the journey automatically by distance, for appointments at the client.
Custom fields
Ask your questions at booking time: reason, history, expectations.
Email notifications
Confirmed, moved or cancelled — both you and the client are told.
Client records
History, preferences and follow-up notes gathered on one record per client.
Hours per service
Each service gets its own slots: some in the morning, others late in the day.
Practical guide: Wedding planners
- The discovery meeting, free and by video, with its link created automatically.
- Book the milestones in advance: that is what structures the year.
- Venue visits with buffer time equal to the journey, or the day overruns.
- Open Saturday morning and evening slots: that is when couples are free.
- A "date and venue in mind" field at booking: the first meeting starts on something concrete.
Frequently asked questions
Can I offer a free first meeting?
Yes, as a £0 service, bookable on its own.
Can I meet by video?
Yes, as a separate service. The link is created automatically.
How do I book meetings across a year?
By placing the milestones in advance and moving them as the planning goes.
Can I charge for travel?
Yes, by area, shown before confirmation.
Does a UK wedding planner need any registration?
Planning a wedding is not a regulated activity: no licence, no protected title, and the UK Alliance of Wedding Planners is voluntary. One threshold is worth knowing precisely. If you sell packages combining travel or accommodation with other services — which destination weddings routinely do — you may be organising a package under the Package Travel and Linked Travel Arrangements Regulations 2018, which brings insolvency protection obligations, mandatory pre-contract information and liability for the whole package; an ATOL certificate applies where flights are involved. Contracting suppliers as the couple's agent, without reselling travel, keeps you outside that regime — but write it into your contracts, because the difference is legal and not commercial. Add professional indemnity and public liability insurance, which venues ask to see.
Ready to simplify your bookings?
Create your account in minutes and let your clients book online starting today.
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