Events
Booking software for Team building providers
The price depends on numbers, the company wants a weekday slot, and catering and room add-ons sit on top of the activity.
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The challenges facing team building providers
The price depends on numbers
Twelve people or forty is neither the same staffing nor the same rate. The quote gets built at booking, from the real number, or it gets redone three times.
Companies book midweek and pay in arrears
A Tuesday afternoon slot, an invoice in a company name, a purchase order number. None of that gets collected on the phone without an error.
Add-ons make half the budget
Room, catering, an extra host, a prize giving. Every add-on has its price and its constraint, and they are chosen better online.
A private hire blocks the whole site
It only books if nothing else is taken on the slot, and it prevents everything else once placed. It is the booking most easily accepted by mistake.
The organiser is not the participant
Whoever books is not who comes, and they change jobs between the booking and the event. The contact and the company have to be attached to the file, not sitting in an inbox.
How Kagenda helps
The problem
The price depends on numbers
With Kagenda
Every session in one place, by day, week or month.
One central calendar
The problem
Companies book midweek and pay in arrears
With Kagenda
Ask your questions at booking time: reason, history, expectations.
Custom fields
The problem
Add-ons make half the budget
With Kagenda
Clients book from your page, even while you are with someone else or closed.
24/7 online booking
The problem
A private hire blocks the whole site
With Kagenda
Each service gets its own slots: some in the morning, others late in the day.
Hours per service
The problem
The organiser is not the participant
With Kagenda
History, preferences and follow-up notes gathered on one record per client.
Client records
The features that matter to you
24/7 online booking
Clients book from your page, even while you are with someone else or closed.
One central calendar
Every session in one place, by day, week or month.
Custom fields
Ask your questions at booking time: reason, history, expectations.
Deposits and payments
Take a deposit at booking time and get paid online before the session.
Client records
History, preferences and follow-up notes gathered on one record per client.
Email notifications
Confirmed, moved or cancelled — both you and the client are told.
Hours per service
Each service gets its own slots: some in the morning, others late in the day.
Automatic reminders
Texts and emails go out before every appointment, with nothing to remember.
Practical guide: Team building providers
- One service per group size band, each with its rate and its staffing. The client recognises themselves and the quote is right first time.
- Add-ons — room, catering, extra host — offered with their price and the time they add.
- The private hire as a service that takes the whole site: it only shows if the slot is completely free.
- A required "company, contact, department to invoice, purchase order" field. It is what saves three chasers after the event.
- A longer booking horizon for companies than for individuals: they plan months ahead.
- A deposit on large groups. A cancellation at forty people is not an ordinary cancellation.
Frequently asked questions
How much does a team building activity cost in the UK?
Around £40 to £120 per person for a half day and £90 to £250 for a full day with catering. Set your own prices.
Can team building be funded from a UK training budget?
From an ordinary learning and development budget, yes — but not from the apprenticeship levy, which may only be spent on approved apprenticeship standards delivered by a provider on the Register of Apprenticeship Training Providers. That is the question corporate buyers actually ask, so answer it plainly. Two compliance points matter on your side. If your activities are outdoor adventurous ones provided commercially to under-18s, the Adventure Activities Licensing scheme applies; adult corporate groups fall outside it but not outside the Health and Safety at Work etc. Act 1974, which requires a written risk assessment, competent supervision and adequate insurance. And if your package combines accommodation or transport sold together, the Package Travel and Linked Travel Arrangements Regulations 2018 bring insolvency protection duties.
Can I vary the price by group size?
Yes, with one service per size band.
Can I collect billing information at booking?
Yes, with required custom fields.
How do I handle a whole-site hire?
As a service that takes everything at once.
Can I open bookings further ahead for companies?
Yes, with a longer horizon on those services.
Ready to simplify your bookings?
Create your account in minutes and let your clients book online starting today.
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