Leisure
Booking software for Quiz rooms
Every room runs teams back to back with ten minutes between, a strict capacity of two to eight players, and a Saturday night that gets paid in advance.
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The challenges facing quiz rooms
Every room runs teams back to back
One session ends, the next begins. Without a gap in the schedule, the 6pm delay is still there at 11pm, and it apologises badly to the fifth team.
The team capacity is strict
Two to eight players, not nine. It is a constraint of the game as much as of safety, and it belongs at booking, not at reception.
Saturday night is worth double Tuesday
All the takings rest on a few slots. A team that does not come at 9pm on a Saturday is the best session of the week gone.
Two rooms, one 8pm slot
The board at reception sometimes says the opposite of reality, and two teams end up outside the same door.
The phone rings during a session
You do not leave a team mid-session. What books itself online in the meantime is not lost.
How Kagenda helps
The problem
Every room runs teams back to back
With Kagenda
A gap held automatically, to breathe and write up your notes.
Buffer time between sessions
The problem
The team capacity is strict
With Kagenda
Ask your questions at booking time: reason, history, expectations.
Custom fields
The problem
Saturday night is worth double Tuesday
With Kagenda
Take a deposit at booking time and get paid online before the session.
Deposits and payments
The problem
Two rooms, one 8pm slot
With Kagenda
Every session in one place, by day, week or month.
One central calendar
The problem
The phone rings during a session
With Kagenda
Clients book from your page, even while you are with someone else or closed.
24/7 online booking
The features that matter to you
24/7 online booking
Clients book from your page, even while you are with someone else or closed.
One central calendar
Every session in one place, by day, week or month.
Buffer time between sessions
A gap held automatically, to breathe and write up your notes.
Deposits and payments
Take a deposit at booking time and get paid online before the session.
Custom fields
Ask your questions at booking time: reason, history, expectations.
Automatic reminders
Texts and emails go out before every appointment, with nothing to remember.
Email notifications
Confirmed, moved or cancelled — both you and the client are told.
Hours per service
Each service gets its own slots: some in the morning, others late in the day.
Practical guide: Quiz rooms
- Each room is a resource: the same hour never gets sold twice.
- Ten minutes of buffer after each session for the reset. It is not comfort, it is what holds the evening together.
- A minimum and maximum capacity per room. A team of nine must not be able to confirm.
- A deposit on weekend and evening slots. Those are the ones that cannot be replaced.
- A reminder the night before with the recommended arrival time — ten minutes before the session starts.
- A "number of players and ages" field: the host tunes the difficulty before the team walks in.
Frequently asked questions
How much does a quiz room session cost in the UK?
Around £18 to £30 per person for a sixty to ninety minute session, with private hire and corporate rates higher. Set your own prices.
What obligations does a venue open to the public have?
Three, and the first is the one enforcement notices are served on. Under the Regulatory Reform (Fire Safety) Order 2005 you must carry out and record a fire risk assessment, keep escape routes usable at all times, provide emergency lighting and signage, and set a maximum occupancy — a room whose door cannot be opened from inside is not defensible whatever the game requires. Second, the Equality Act 2010 requires reasonable adjustments for disabled customers, which means thinking about access and about how you say what a room can accommodate. Third, if you serve alcohol you need a premises licence under the Licensing Act 2003, and any music needs TheMusicLicence.
How do I stop two teams booking the same room?
By declaring each room as a resource.
Can I set a minimum and maximum number of players?
Yes, per room.
How do I allow for the reset between teams?
With buffer time after each session.
Can I ask for a deposit only at weekends?
Yes, on the services and windows you choose.
Ready to simplify your bookings?
Create your account in minutes and let your clients book online starting today.
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