Leisure
Booking software for Airsoft sites
The game runs in waves with a compulsory briefing, rental guns are counted at booking, and age gets checked before the car park.
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The challenges facing airsoft sites
The game runs in waves
Everyone arrives together, hears the same briefing and goes out together. A latecomer does not join a game in progress: they wait for the next wave, or they go home.
Rental guns and masks are counted
Twelve players, eight guns available. Kit is a resource, not an extra you add at the last minute.
Age and the waiver get checked beforehand, not in the car park
A minor arriving without a signed consent form is a player who does not play, and a conversation nobody wants to have in front of their mates.
The site capacity does not stretch
Thirty players on a zone means thirty. Above that the game stops working and the marshalling cannot keep up.
A cancelled game means thirty people to tell
Weather, unplayable ground, not enough numbers. Thirty calls or one message to everyone: the difference is a morning.
How Kagenda helps
The problem
The game runs in waves
With Kagenda
Every session in one place, by day, week or month.
One central calendar
The problem
Rental guns and masks are counted
With Kagenda
Each service gets its own slots: some in the morning, others late in the day.
Hours per service
The problem
Age and the waiver get checked beforehand, not in the car park
With Kagenda
Ask your questions at booking time: reason, history, expectations.
Custom fields
The problem
The site capacity does not stretch
With Kagenda
Clients book from your page, even while you are with someone else or closed.
24/7 online booking
The problem
A cancelled game means thirty people to tell
With Kagenda
Confirmed, moved or cancelled — both you and the client are told.
Email notifications
The features that matter to you
24/7 online booking
Clients book from your page, even while you are with someone else or closed.
One central calendar
Every session in one place, by day, week or month.
Custom fields
Ask your questions at booking time: reason, history, expectations.
Hours per service
Each service gets its own slots: some in the morning, others late in the day.
Email notifications
Confirmed, moved or cancelled — both you and the client are told.
Deposits and payments
Take a deposit at booking time and get paid online before the session.
Automatic reminders
Texts and emails go out before every appointment, with nothing to remember.
Client records
History, preferences and follow-up notes gathered on one record per client.
Practical guide: Airsoft sites
- A wave is a session with a capacity, not an open slot. Sign-ups stop at the number of players the site takes.
- Rental kit declared as a counted resource: eight guns, eight rentals possible, not nine.
- A required "date of birth" field, and the waiver flagged in the confirmation along with what to bring.
- The briefing time in the reminder, not just the game time. That is the one that matters.
- A deposit on weekend games and private hires. A group that does not come ties up the site.
- Cancelling from the diary tells everyone booked at once, with the reason and the new date.
Frequently asked questions
How much does a day of airsoft cost in the UK?
Around £25 to £45 for a walk-on day including gun and mask hire, and £15 to £25 for players bringing their own kit, with pyrotechnics and BBs extra. Set your own prices.
What rules apply to airsoft guns and player age in the UK?
The law works by prohibition plus exemption, and the exemption is why sites matter. Section 36 of the Violent Crime Reduction Act 2006 makes it an offence to sell, import or manufacture a realistic imitation firearm, with a defence where it is for a permitted activity — airsoft skirmishing is one — which is why retailers ask for a UKARA registration, obtained by playing a minimum number of games at insured sites over a set period. Without it, guns must be sold in two-tone. The Policing and Crime Act 2017 defines an airsoft gun by muzzle energy limits, and above them it is a firearm. Buyers must be 18; site minimum ages vary, with written parental consent and supervision for under-18s. Eye protection to a suitable impact standard is not optional, and insurance and a risk assessment are what your landowner will ask for.
Can I cap the number of players per wave?
Yes, with a capacity per session.
How do I count my rental guns?
By declaring them as a counted resource.
Can I ask for a date of birth at sign-up?
Yes, with a required custom field.
How do I cancel a game and tell everybody?
From the diary. Each player gets their own message.
Ready to simplify your bookings?
Create your account in minutes and let your clients book online starting today.
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