Leisure
Booking software for Wine tasting workshops
Bottles get opened for a precise number of people, the Christmas gift voucher gets used in June, and the corporate hire gets quoted with its add-ons.
No credit card · Ready in 5 minutes
The challenges facing wine tasting workshops
Bottles get opened for a precise number
Eight booked, six bottles. Two more and the tasting changes, two fewer and the margin disappears. The capacity is not a preference, it is in the glass.
The Christmas voucher gets used up to June
Sold in December, redeemed six months later, for a session whose date nobody knows yet. Without tracking, it comes out at the counter on a Saturday and nobody knows whether it is still valid.
The corporate hire gets quoted with add-ons
Number of wines, cheese board, room, host. Every combination has its price, and the quote builds better on a page than on the phone.
The shopping gets done on yesterday's numbers
The bottles get bought beforehand. Numbers known forty-eight hours ahead means the right cellar; known on the morning, it means waste or shortage.
Themed evenings share neither duration nor audience
A ninety-minute introduction and a three-hour food and wine pairing do not book into the same slot.
How Kagenda helps
The problem
Bottles get opened for a precise number
With Kagenda
Every session in one place, by day, week or month.
One central calendar
The problem
The Christmas voucher gets used up to June
With Kagenda
History, preferences and follow-up notes gathered on one record per client.
Client records
The problem
The corporate hire gets quoted with add-ons
With Kagenda
Ask your questions at booking time: reason, history, expectations.
Custom fields
The problem
The shopping gets done on yesterday's numbers
With Kagenda
Clients book from your page, even while you are with someone else or closed.
24/7 online booking
The problem
Themed evenings share neither duration nor audience
With Kagenda
Each service gets its own slots: some in the morning, others late in the day.
Hours per service
The features that matter to you
24/7 online booking
Clients book from your page, even while you are with someone else or closed.
One central calendar
Every session in one place, by day, week or month.
Custom fields
Ask your questions at booking time: reason, history, expectations.
Deposits and payments
Take a deposit at booking time and get paid online before the session.
Client records
History, preferences and follow-up notes gathered on one record per client.
Hours per service
Each service gets its own slots: some in the morning, others late in the day.
Email notifications
Confirmed, moved or cancelled — both you and the client are told.
Automatic reminders
Texts and emails go out before every appointment, with nothing to remember.
Practical guide: Wine tasting workshops
- Each workshop's capacity set by the number of bottles, not the number of chairs.
- A minimum notice before booking, set to forty-eight hours: you know your numbers when you go shopping.
- Gift vouchers sold online, with their validity shown. That is your December.
- The private hire as a separate service, with priced add-ons and a booking horizon open further out than for individuals.
- A "company and department to invoice" field on private hires: you can raise the invoice without chasing anyone.
- One service per format — introduction, food pairing, themed evening — with its real duration.
Frequently asked questions
How much does a wine tasting workshop cost in the UK?
Around £35 to £70 per person for a two-hour tasting with food, and £45 to £95 per person for a corporate session with a host. Set your own prices.
Do you need a licence to serve wine at a tasting?
Almost always, yes, and the trap is thinking a free tasting escapes it. Under the Licensing Act 2003, supplying alcohol requires a premises licence with a Designated Premises Supervisor who holds a personal licence — and alcohol included in the ticket price is a sale, not a gift. For occasional events elsewhere, a Temporary Event Notice covers up to a limited number of events a year, submitted to the council with police and environmental health able to object. Age verification is compulsory: it is an offence to sell alcohol to under-18s, and a Challenge 25 policy with records is what licensing officers expect. Scotland operates its own Licensing (Scotland) Act 2005 regime.
Can I cap the number of people per workshop?
Yes, with a capacity per session.
Can I sell gift vouchers online?
Yes, with their validity shown and the balance tracked.
How do I know my numbers before shopping?
With a booking cut-off forty-eight hours before.
How do I handle a corporate hire?
As a separate service with priced add-ons and a deposit.
Ready to simplify your bookings?
Create your account in minutes and let your clients book online starting today.
No credit card · Ready in 5 minutes