Events
Booking software for Event equipment hire
The bouncy castle hired on Saturday has to be back before Sunday's booking, every item has its stock, and delivery or collection are two different operations.
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The challenges facing event equipment hire businesses
Kit hired on Saturday has to be back before Sunday
It is not a slot, it is an object that goes out and comes back. Without return and checking time in the schedule, Sunday's hire goes out with a castle still wet — or does not go out.
Every item has its stock
Three candyfloss machines, not four. Availability is counted in units, and one more customer does not make one appear.
Delivery or collection: two operations, two prices
One takes a van and two people, the other a counter. Sold at the same price, one of them loses money.
Add-ons make half the contract
Extension lead, ground sheet, ballast bags, setting up. Every add-on has its price and its time, and they are chosen better online than on the phone on a Friday evening.
A booking without a deposit gets cancelled the night before
A wedding called off, a forecast that turns, and the most wanted Saturday of the year frees up at 6pm the day before.
How Kagenda helps
The problem
Kit hired on Saturday has to be back before Sunday
With Kagenda
A gap held automatically, to breathe and write up your notes.
Buffer time between sessions
The problem
Every item has its stock
With Kagenda
Every session in one place, by day, week or month.
One central calendar
The problem
Delivery or collection: two operations, two prices
With Kagenda
Each service gets its own slots: some in the morning, others late in the day.
Hours per service
The problem
Add-ons make half the contract
With Kagenda
Ask your questions at booking time: reason, history, expectations.
Custom fields
The problem
A booking without a deposit gets cancelled the night before
With Kagenda
Take a deposit at booking time and get paid online before the session.
Deposits and payments
The features that matter to you
24/7 online booking
Clients book from your page, even while you are with someone else or closed.
One central calendar
Every session in one place, by day, week or month.
Custom fields
Ask your questions at booking time: reason, history, expectations.
Deposits and payments
Take a deposit at booking time and get paid online before the session.
Buffer time between sessions
A gap held automatically, to breathe and write up your notes.
Hours per service
Each service gets its own slots: some in the morning, others late in the day.
Client records
History, preferences and follow-up notes gathered on one record per client.
Email notifications
Confirmed, moved or cancelled — both you and the client are told.
Practical guide: Event equipment hire
- Each item is a counted resource. Three machines, three hires possible, not four.
- Buffer time between two hires of the same item: return, check, clean, dry.
- Two separate services, "delivered" and "collected", with their prices and slots.
- Add-ons — ballast, extension lead, setup — offered with their price at booking.
- A deposit on weekends and in high season. That is where a cancellation costs most.
- The security deposit stays a counter matter, taken at handover. What settles online is the hire.
Frequently asked questions
How much does a bouncy castle cost to hire in the UK?
Around £80 to £180 a day for a standard domestic castle including delivery and setup, and £200 to £500 for larger units and combined packages. Set your own prices.
What rules apply to hiring out inflatables in the UK?
This is one of the most closely regulated corners of event hire, and it is because children have died. Inflatables must be manufactured to BS EN 14960 and inspected annually by a competent person under a recognised scheme — PIPA or ADIPS — with the tag and report available; the Health and Safety Executive prosecutes operators who cannot produce one. Anchoring is the critical control: the required number and rating of anchor points must be used, and operation must stop when wind speed reaches the limit stated by the manufacturer, commonly around 24 mph, measured with an anemometer and recorded. Add constant adult supervision, a written risk assessment, safe use instructions given to the hirer in writing, and public liability insurance that specifically covers inflatables.
How do I count my stock per item?
By declaring each item as a counted resource.
How do I allow for return and checking?
With buffer time between two hires of the same item.
Can I offer delivery and collection at different prices?
Yes, as two separate services.
Can I ask for a deposit?
Yes, with the terms shown before payment.
Ready to simplify your bookings?
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