Archiving — removing never erases the history
Removing a resource doesn't delete anything. Its history stays, it just disappears from the offered choices.
The problem
A room changes use, a piece of equipment gets replaced. What happens to everything that was booked with it?
Deleting the resource would break the history. Past appointments would lose their trace.
Archiving removes the resource from future choices, without touching what already exists.
Without Kagenda
A room removed from the business gets deleted, and the appointment history disappears with it.
With Kagenda
The room is archived. No longer offered for new appointments, but its history stays viewable.
How it works in Kagenda
Archiving a resource removes it from future bookings without deleting what it already has.
- You archive the resourceA reversible action, different from permanent deletion.
- It disappears from new choicesIt can no longer be chosen for a new booking.
- Its history stays intactAppointments already booked with it stay normally viewable.
Resource status
- Active — offered for new bookings
- Archived — history kept
- No longer offered for new appointments
In practice
- 1
Replaced equipment
The old material is archived. Its history stays viewable in the diary.
HistoryKept after archiving - 2
A room no longer in use
No longer offered for new bookings.
Active resourceArchived resource - 3
A reversible action
A resource archived by mistake can be reactivated at any time.
Archived→Reactivated
Frequently asked questions
Does archiving delete past appointments?
No, the history stays normally viewable.
Can an archived resource be reactivated?
Yes, at any time, with no data loss.
Can an archived resource receive new bookings?
No, it disappears from choices as long as it stays archived.
What's the difference between archiving and deleting?
Archiving removes the resource without losing its history.
