Booking horizon — do not commit too far ahead
Limits how far into the future you go: beyond X days, the calendar offers nothing.
The problem
A calendar open until next year commits you to weeks you know nothing about. Your hours will change, you will take holidays, you may stop offering a service. Every appointment taken too far ahead is a rearrangement to negotiate later.
Bookings made a long way ahead are also the ones that fall through most. Between someone booking eight months out and the actual date, their situation has had ample time to change — and your slot stays blocked in the meantime.
The booking horizon sets a clean boundary: this far, it is open; beyond that, we shall see.
Without Kagenda
An appointment booked eight months out. Your hours have changed since then — that's a reschedule to negotiate, not an appointment that holds.
With Kagenda
A 60-day horizon: beyond that, nothing can be booked yet. The window moves forward on its own, every day.
How it works in Kagenda
The horizon is a number of days from today. It slides with time: the open window advances by one day each day.
- You set the depthThirty days for a business that fills up in the short term, ninety for regular follow-up. The default is 365 days.
- The calendar stops thereDates beyond the horizon offer no slots. The client sees straight away where the opening ends, without having to try date after date.
- The window moves on its ownWith a sixty-day horizon, a new day opens at the far end every day. There is no manual opening for you to do.
With a 60-day horizon
- 30 days out — bookable
- 59 days out — bookable
- 90 days out — not open yet
In practice
- 1
A business that fills up short-term
Thirty days of opening avoids committing to weeks you don't know anything about yet.
30 daysopen for booking - 2
Regular follow-up
Ninety days for clients who come back on a fixed schedule.
90 daysof regular follow-up - 3
The window moves on its own
Every day that passes opens a new day at the far end, with no manual opening.
Every dayA new day opens at the far end
Frequently asked questions
Can a regular client book beyond the horizon?
Not from the public page. But you can enter the appointment yourself from the calendar, with no date limit — the normal route for arranging a long course of sessions with someone you know.
How do I open up September on a particular date?
By adjusting the horizon on the day you want to open. Since the window slides, the other approach is to leave the horizon wide and close the periods concerned as holidays.
What horizon should I choose?
Look at how far ahead your clients actually book today. A horizon much wider than that distance adds nothing and exposes you to rearrangements; a shorter one turns away bookings you would have taken.
