Food & drink
Booking software for Wine bars
The tasting night opens twelve places and closes itself, the cellar gets hired out with its add-ons, and the place gets paid for at the same time as the bottle.
No credit card · Ready in 5 minutes
The challenges facing wine bars
The tasting night opens twelve places, not thirteen
The bottles are opened for a precise number. Two more sign-ups and it is the tasting that changes, not just the atmosphere.
Hiring the cellar gets quoted with add-ons
Number of wines, a board, duration, hosting by the wine merchant. Every combination has its price, and it works out better on a page than between two services.
Payment at booking changes the evening
A free place gets cancelled without a thought on a Tuesday in January. Paid in advance, it brings somebody.
The bottles get bought on the numbers from two days before
What is opened is opened. Numbers known forty-eight hours ahead means the right selection; known on the day, it means waste.
The wine merchant is alone behind the counter
The phone rings while a customer is choosing a bottle. What books itself online interrupts nobody's sale.
How Kagenda helps
The problem
The tasting night opens twelve places, not thirteen
With Kagenda
Every session in one place, by day, week or month.
One central calendar
The problem
Hiring the cellar gets quoted with add-ons
With Kagenda
Ask your questions at booking time: reason, history, expectations.
Custom fields
The problem
Payment at booking changes the evening
With Kagenda
Take a deposit at booking time and get paid online before the session.
Deposits and payments
The problem
The bottles get bought on the numbers from two days before
With Kagenda
Clients book from your page, even while you are with someone else or closed.
24/7 online booking
The problem
The wine merchant is alone behind the counter
With Kagenda
Confirmed, moved or cancelled — both you and the client are told.
Email notifications
The features that matter to you
24/7 online booking
Clients book from your page, even while you are with someone else or closed.
One central calendar
Every session in one place, by day, week or month.
Custom fields
Ask your questions at booking time: reason, history, expectations.
Deposits and payments
Take a deposit at booking time and get paid online before the session.
Email notifications
Confirmed, moved or cancelled — both you and the client are told.
Client records
History, preferences and follow-up notes gathered on one record per client.
Hours per service
Each service gets its own slots: some in the morning, others late in the day.
Automatic reminders
Texts and emails go out before every appointment, with nothing to remember.
Practical guide: Wine bars
- Each evening's capacity set by the number of bottles planned.
- Payment at booking on tastings. That is what separates a sign-up from an intention.
- A minimum notice of forty-eight hours before the evening: the selection gets bought against a fixed number.
- The private hire as a separate service with priced add-ons, and a booking horizon open further out.
- A "company and department to invoice" field on corporate hires.
- A reminder the evening before with the arrival time. A tasting that starts late finishes too late.
Frequently asked questions
How much does a tasting evening at a wine bar cost in the UK?
Around £30 to £60 per person for a guided tasting with a board, and £45 to £90 for a themed evening or a cellar hire per head. Set your own prices.
What licence does a wine bar that also sells to take away need?
One premises licence covers both, but it has to say so. Under the Licensing Act 2003 the licence authorises specified licensable activities: the supply of alcohol for consumption on the premises, off the premises, or both — check your existing licence, because an on-sales-only permission does not let you sell a bottle to take home. You need a Designated Premises Supervisor holding a personal licence, and the mandatory conditions apply: age verification with Challenge 25, no irresponsible promotions, free tap water on request, and smaller measures made available and advertised. Alcohol included in a ticket price is a sale. Scotland operates its own regime with separate on and off-sales rules.
How do I limit the number of places at a tasting?
With a capacity per evening.
Can I take payment for the place at booking?
Yes, in full. It goes straight to your Stripe account.
How do I know my numbers before buying the wines?
With a booking cut-off forty-eight hours before.
How do I handle a private hire of the cellar?
As a separate service with priced add-ons and a deposit.
Ready to simplify your bookings?
Create your account in minutes and let your clients book online starting today.
No credit card · Ready in 5 minutes