Leisure
Booking software for Sim racing centres
Six machines, six drivers: every simulator is a station, and the race between colleagues books them all at once.
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The challenges facing sim racing centres
Each simulator is a station, not a slot
Six machines, six drivers at a time. A seventh booking accepted means somebody standing while the others drive.
The race between colleagues books every station
It is not six individual bookings, it is one that takes the whole centre. Recorded as six separate lines, it lets a walk-in slip in among them.
The corporate grand prix gets quoted with a host
Duration, number of heats, host, prize giving, catering. Every option has its price and its time, and the quote builds at booking.
A twenty-minute session leaves little room
Seat adjustment, briefing, practice, race. The time sold is not the time occupied, and it is the second that decides how many sessions fit in an evening.
Weekends fill, weekdays sleep
The same machines, empty Monday to Thursday. An open page and a midweek rate fill what the counter does not sell.
How Kagenda helps
The problem
Each simulator is a station, not a slot
With Kagenda
Every session in one place, by day, week or month.
One central calendar
The problem
The race between colleagues books every station
With Kagenda
Take a deposit at booking time and get paid online before the session.
Deposits and payments
The problem
The corporate grand prix gets quoted with a host
With Kagenda
Ask your questions at booking time: reason, history, expectations.
Custom fields
The problem
A twenty-minute session leaves little room
With Kagenda
A gap held automatically, to breathe and write up your notes.
Buffer time between sessions
The problem
Weekends fill, weekdays sleep
With Kagenda
Clients book from your page, even while you are with someone else or closed.
24/7 online booking
The features that matter to you
24/7 online booking
Clients book from your page, even while you are with someone else or closed.
One central calendar
Every session in one place, by day, week or month.
Buffer time between sessions
A gap held automatically, to breathe and write up your notes.
Deposits and payments
Take a deposit at booking time and get paid online before the session.
Custom fields
Ask your questions at booking time: reason, history, expectations.
Hours per service
Each service gets its own slots: some in the morning, others late in the day.
Email notifications
Confirmed, moved or cancelled — both you and the client are told.
Automatic reminders
Texts and emails go out before every appointment, with nothing to remember.
Practical guide: Sim racing centres
- Each simulator is a counted resource. Six machines, six places, however many people are at reception.
- Private hire as a separate service that takes every station: it only shows if the centre is entirely free.
- Five to ten minutes of buffer between sessions for setup and briefing.
- A deposit on corporate events. They are the most expensive bookings and the slowest to confirm.
- A "company, headcount, department to invoice" field on corporate formats.
- A midweek rate visible online. The machines cost the same on a Tuesday as on a Saturday.
Frequently asked questions
How much does a sim racing session cost in the UK?
Around £30 to £60 an hour per rig, and £400 to £1,200 for a corporate event with a host and a full centre hire. Set your own prices.
What obligations does a simulation centre have?
No sector licence, but three duties with teeth. Motion rigs are work equipment: the Provision and Use of Work Equipment Regulations 1998 require them to be suitable, maintained and used with adequate instruction, with harnesses, emergency stops and exclusion zones documented — a motion platform that injures a customer is a Health and Safety at Work Act matter. Second, a fire risk assessment under the Regulatory Reform (Fire Safety) Order 2005, with occupancy and escape routes. Third, public liability insurance, and if you serve alcohol a premises licence under the Licensing Act 2003 — most insurers restrict driving after drinking, so put the policy in writing before you build the bar.
How do I count my simulators?
By declaring each one as a counted resource.
How do I handle a private hire of the centre?
As a separate service that takes every station at once.
Can I ask for a deposit on a corporate event?
Yes, with the terms shown before payment.
How do I allow for setup time between drivers?
With buffer time after each session.
Ready to simplify your bookings?
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