Services
Booking software for School photographers
Two hundred families to photograph in three days: each books their ten-minute slot, and the queue stops existing.
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The challenges facing school photographers
Two hundred families over three days
Without named slots, it is an hour's queue and unhappy parents.
Siblings
Two or three children together, so a longer slot, to be asked for in advance.
Ten-minute slots
The slightest delay propagates through the whole day.
Working parents
They want the start or the end of the day, and those slots go first.
How Kagenda helps
The problem
Two hundred families over three days
With Kagenda
Clients book from your page, even while you are with someone else or closed.
24/7 online booking
The problem
Siblings
With Kagenda
Ask your questions at booking time: reason, history, expectations.
Custom fields
The problem
Ten-minute slots
With Kagenda
A gap held automatically, to breathe and write up your notes.
Buffer time between sessions
The problem
Working parents
With Kagenda
Each service gets its own slots: some in the morning, others late in the day.
Hours per service
The features that matter to you
24/7 online booking
Clients book from your page, even while you are with someone else or closed.
Custom fields
Ask your questions at booking time: reason, history, expectations.
Hours per service
Each service gets its own slots: some in the morning, others late in the day.
Buffer time between sessions
A gap held automatically, to breathe and write up your notes.
Email notifications
Confirmed, moved or cancelled — both you and the client are told.
Client records
History, preferences and follow-up notes gathered on one record per client.
One central calendar
Every session in one place, by day, week or month.
Deposits and payments
Take a deposit at booking time and get paid online before the session.
Practical guide: School photographers
- Ten-minute slots with two minutes of buffer: that is what holds the day.
- A "number of children" field that automatically lengthens the slot for siblings.
- Send the booking link through the school: each family picks its time.
- Open the early-morning and end-of-day slots first, they go immediately.
- A reminder the night before: across two hundred families, it prevents about twenty forgettings.
Frequently asked questions
Can I manage two hundred appointments over three days?
Yes. Each family books its own slot, and the day builds itself.
How do I handle siblings?
With a field that lengthens the slot automatically.
Can I restrict booking to families at the school?
Yes, by sharing the link through the school rather than publishing it.
Can I take payment online?
Yes. It goes straight to your Stripe account, with no commission from Kagenda.
What checks does a school photographer need in the UK?
An enhanced DBS check with the children's barred list, because photographing children in a school is regulated activity — and the school will ask for the certificate before you arrive, alongside public liability insurance and a risk assessment. Under Keeping Children Safe in Education, the school must satisfy itself about anyone working with pupils, and in practice a member of staff will supervise throughout: you should never be alone with a child. On images, the school is the controller for the photographs taken on its instruction, so agree in writing who holds what, how long you keep files and on what basis parents consented — some children are subject to court orders and must not be photographed at all, and the school will tell you which.
Ready to simplify your bookings?
Create your account in minutes and let your clients book online starting today.
No credit card · Ready in 5 minutes