Leisure
Booking software for Escape rooms
One room, one slot, one group: Kagenda sells the right room at the right moment and keeps the time you need between games to put everything back.
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The challenges facing escape rooms
The reset time forgotten
A game ends at 3pm, the next starts at 3pm: it takes twenty minutes to put everything back, and nobody blocked them.
Several rooms, several scenarios
Three rooms with three different durations, on one diary: overlaps are a matter of time.
Groups that come as five instead of eight
The price depends on the number. Without a deposit per player, the shortfall is entirely yours.
The phone during games
You are game mastering, not on reception. Calls always land in the middle of a puzzle.
Empty midweek slots
Friday evening is full three weeks ahead, Tuesday at 2pm interests nobody.
Companies booking for fifteen
Team building is two rooms in parallel and an invoice: three things the diary does not know how to do together.
How Kagenda helps
The problem
The reset time forgotten
With Kagenda
A gap held automatically, to breathe and write up your notes.
Buffer time between sessions
The problem
Several rooms, several scenarios
With Kagenda
Clients book from your page, even while you are with someone else or closed.
24/7 online booking
The problem
Groups that come as five instead of eight
With Kagenda
Take a deposit at booking time and get paid online before the session.
Deposits and payments
The problem
The phone during games
With Kagenda
Clients book from your page, even while you are with someone else or closed.
24/7 online booking
The problem
Empty midweek slots
With Kagenda
Clients book from your page, even while you are with someone else or closed.
24/7 online booking
The problem
Companies booking for fifteen
With Kagenda
Ask your questions at booking time: reason, history, expectations.
Custom fields
The features that matter to you
24/7 online booking
Clients book from your page, even while you are with someone else or closed.
One central calendar
Every session in one place, by day, week or month.
Automatic reminders
Texts and emails go out before every appointment, with nothing to remember.
Email notifications
Confirmed, moved or cancelled — both you and the client are told.
Client records
History, preferences and follow-up notes gathered on one record per client.
Deposits and payments
Take a deposit at booking time and get paid online before the session.
Custom fields
Ask your questions at booking time: reason, history, expectations.
Calendar sync
Your bookings and your personal calendar stay in step, both ways.
Buffer time between sessions
A gap held automatically, to breathe and write up your notes.
Fewer no-shows
Reminders, required confirmation and a deposit: three brakes on last-minute drop-offs.
Practical guide: Escape rooms
- Set buffer time equal to your real reset time: it is what stops the diary selling the impossible.
- Declare each room as a separate resource, with its own duration.
- Take a deposit per player: a group of eight arriving as five then costs you three deposits, not three places.
- Keep online booking open until an hour before: groups often decide on the day.
- A promo code on midweek slots fills hours that would not sell otherwise.
- Add an "occasion" question at booking: birthday, hen do, corporate — the welcome changes completely.
Frequently asked questions
Can I block time between two games?
Yes, with buffer time the diary never sells.
How do I manage several rooms?
By declaring each one as a resource with its own duration.
Can I vary the price by number of players?
Yes, with one service per group size.
How do corporate bookings work?
As a service that takes two rooms at once, with a deposit and an invoice.
Do my players get the instructions before they come?
Yes, in the confirmation and the reminder, which you write yourself.
Can I close bank holidays?
Yes, with an unavailability.
What safety rules apply to a UK escape room?
Fire safety, and the point turns on the door. Under the Regulatory Reform (Fire Safety) Order 2005 you must carry out and record a fire risk assessment, provide adequate means of escape and ensure escape routes can be used at all times — which means players must always be able to get out unaided, whatever the game pretends. Magnetic locks that fail open on alarm, clearly marked emergency releases, a briefing that states the exit, and continuous monitoring of every room are what a fire officer will look for; enforcement notices have been served on rooms that locked players in. Add an emergency lighting system, a maximum occupancy, and public liability insurance.
Is there commission on bookings?
No. Payments go straight to your own Stripe account.
Ready to simplify your bookings?
Create your account in minutes and let your clients book online starting today.
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