Leisure
Booking software for Bike hire shops
Mountain bike, electric, child: every size has its stock, the morning half day must come back before the afternoon, and the helmet goes out with the bike.
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The challenges facing bike hire shops
Each size and type has its stock
Four medium mountain bikes, two large, six electric. These are not slots, they are bikes, and there is a finite number in each category.
The morning half day must come back before the afternoon
The bike returned at 1pm goes out at 2pm. A late return or a slot with no gap, and the next customer waits on the pavement.
Accessories go out with the bike
Helmets, child seats, trailers, locks. They get counted too, they often get charged, and they are better chosen at booking than at the counter.
Payment at booking changes everything
A free booking gets cancelled without a thought, especially the night before a rainy weekend. Paid in advance, it holds.
The counter is busy when bookings arrive
Morning departures and evening returns cross over. That is exactly when people ring to book for tomorrow.
How Kagenda helps
The problem
Each size and type has its stock
With Kagenda
Every session in one place, by day, week or month.
One central calendar
The problem
The morning half day must come back before the afternoon
With Kagenda
A gap held automatically, to breathe and write up your notes.
Buffer time between sessions
The problem
Accessories go out with the bike
With Kagenda
Ask your questions at booking time: reason, history, expectations.
Custom fields
The problem
Payment at booking changes everything
With Kagenda
Take a deposit at booking time and get paid online before the session.
Deposits and payments
The problem
The counter is busy when bookings arrive
With Kagenda
Clients book from your page, even while you are with someone else or closed.
24/7 online booking
The features that matter to you
24/7 online booking
Clients book from your page, even while you are with someone else or closed.
One central calendar
Every session in one place, by day, week or month.
Custom fields
Ask your questions at booking time: reason, history, expectations.
Deposits and payments
Take a deposit at booking time and get paid online before the session.
Buffer time between sessions
A gap held automatically, to breathe and write up your notes.
Client records
History, preferences and follow-up notes gathered on one record per client.
Email notifications
Confirmed, moved or cancelled — both you and the client are told.
Hours per service
Each service gets its own slots: some in the morning, others late in the day.
Practical guide: Bike hire shops
- One bike per size and type declared as a counted resource. Real stock decides what shows.
- Thirty minutes of buffer between one half day and the next: check, pump up, adjust the saddle.
- Helmets, seats and trailers as add-ons, with their price, at booking.
- Payment at booking on full days and weekends. That is what separates an intention from a hire.
- A "rider height" field: the bike is adjusted before arrival, and the handover takes five minutes instead of twenty.
- The security deposit stays a counter matter — a card pre-authorisation on handover. What settles online is the hire.
Frequently asked questions
How much does it cost to hire a bike for a day in the UK?
Around £20 to £40 a day for a hybrid or mountain bike and £40 to £70 for an electric bike, with half days and multi-day rates lower per day. Set your own prices.
What obligations does a UK bike hire business have?
Hiring bikes is not licensed, but four things matter. The bikes must be roadworthy and maintained, with documented pre-hire checks — a failed brake on a hire bike is a negligence claim, and your hire terms cannot exclude liability for personal injury caused by negligence, which the Unfair Contract Terms Act 1977 prohibits. Helmets are not compulsory in law for adults or children, but providing them and recording the offer is what insurers expect. Electric bikes must meet the EAPC limits — pedal assistance to 15.5 mph, 250 watts continuous rated, rider aged 14 or over — or they are motor vehicles in law. And lithium battery charging and storage is a recognised fire risk with insurance conditions attached.
How do I count my fleet by size?
By declaring each size and type as a counted resource.
Can I sell accessories with the hire?
Yes, as add-ons with their price.
Can I take payment for the hire online?
Yes. It goes straight to your Stripe account, with no commission from Kagenda.
How do I allow for checking between hires?
With buffer time between one half day and the next.
Ready to simplify your bookings?
Create your account in minutes and let your clients book online starting today.
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