Leisure
Booking software for vR arcades
Four headsets, thirty-minute sessions, cleaning time between groups: the diary holds all of it, including what always gets forgotten.
From €9.90/month, no commission · No credit card · Ready in 5 minutes
The challenges facing VR arcades
The number of headsets limits everything
Four players at once, not five. The capacity is not the size of the room.
With Kagenda
Every session in one place, by day, week or month.
One central calendar
Cleaning between sessions
Ten unavoidable minutes, never in the schedule, always running late.
With Kagenda
A gap held automatically, to breathe and write up your notes.
Buffer time between sessions
Experiences are not the same length
Fifteen minutes for one, an hour for another, and one slot length for both.
With Kagenda
Each service gets its own slots: some in the morning, others late in the day.
Hours per service
Weekend groups
They fill the room and take every headset at once.
With Kagenda
Take a deposit at booking time and get paid online before the session.
Deposits and payments
The features that matter to you
24/7 online booking
Clients book from your page, even while you are with someone else or closed.
Learn moreOne central calendar
Every session in one place, by day, week or month.
Learn moreBuffer time between sessions
A gap held automatically, to breathe and write up your notes.
Learn moreHours per service
Each service gets its own slots: some in the morning, others late in the day.
Learn moreDeposits and payments
Take a deposit at booking time and get paid online before the session.
Learn moreCustom fields
Ask your questions at booking time: reason, history, expectations.
Learn moreClient records
History, preferences and follow-up notes gathered on one record per client.
Learn moreDeposits and payments
Take a deposit at booking time and get paid online before the session.
Learn more
Practical guide: VR arcades
- The capacity is the number of headsets. Declare it once and for all.
- Ten minutes of buffer after each session: that is the sanitising, and it is not optional.
- One service per experience, with its real duration.
- A deposit on weekend group hires.
- An "age of participants" field: some experiences have a minimum age.
Frequently asked questions
Can I cap by the number of headsets?
Yes, with a capacity equal to your kit.
How do I allow for cleaning time?
With buffer time after each session.
Can I hire out the whole venue?
Yes, as a separate service that takes every headset.
Can I take payment online?
Yes. It goes straight to your Stripe account, with no commission from Kagenda.
What about experiences with a minimum age?
Headset manufacturers set minimum ages of their own — commonly 13 — on developmental and safety grounds, and games carry PEGI ratings you should respect and display. Beyond that, three duties are real. Photosensitive epilepsy and motion sickness warnings must be given before play and recorded in your briefing. A player in a headset cannot see the room, so the play area, tethering and spotting are a written risk assessment under the Health and Safety at Work etc. Act 1974. And headset hygiene between users is both an insurance condition and the complaint you will otherwise receive. Collect ages at booking with a required field.
Ready to simplify your bookings?
Create your account in minutes and let your clients book online starting today.
No credit card · Ready in 5 minutes
