Sport
Booking software for Swim schools
A block of ten lessons at the same slot, a lane hired from the pool, and two children from one family to place at the same time.
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The challenges facing swim schools
The block runs to ten lessons at the same slot
Learning does not break into isolated appointments. The block goes in all at once, with its ten dates, or families drop out by the fourth.
The lane limits everything
It is hired from the pool, by the hour, and it does not split. It sets the number of groups, not the number of parents ringing.
Two children in one family, two levels
The parents want the same time, and the levels do not mix in one lane. You need two groups in parallel or an unhappy family.
The block gets paid up front or it gets paid badly
Ten lessons taken one at a time is ten chances to forget. Settled at the start, the block is committed on both sides.
The reminder is for the parents
The child does not manage their diary, and a missed lesson in a block of ten is hard to make up.
How Kagenda helps
The problem
The block runs to ten lessons at the same slot
With Kagenda
Book a whole course of sessions at once, one after another.
Recurring appointments
The problem
The lane limits everything
With Kagenda
Every session in one place, by day, week or month.
One central calendar
The problem
Two children in one family, two levels
With Kagenda
Each service gets its own slots: some in the morning, others late in the day.
Hours per service
The problem
The block gets paid up front or it gets paid badly
With Kagenda
Take a deposit at booking time and get paid online before the session.
Deposits and payments
The problem
The reminder is for the parents
With Kagenda
Texts and emails go out before every appointment, with nothing to remember.
Automatic reminders
The features that matter to you
24/7 online booking
Clients book from your page, even while you are with someone else or closed.
One central calendar
Every session in one place, by day, week or month.
Recurring appointments
Book a whole course of sessions at once, one after another.
Deposits and payments
Take a deposit at booking time and get paid online before the session.
Automatic reminders
Texts and emails go out before every appointment, with nothing to remember.
Client records
History, preferences and follow-up notes gathered on one record per client.
Hours per service
Each service gets its own slots: some in the morning, others late in the day.
Custom fields
Ask your questions at booking time: reason, history, expectations.
Practical guide: Swim schools
- The block set on recurrence at sign-up: ten dates, one slot, one operation.
- Each lane is a resource with its hired hours. Two groups cannot cross in it.
- One group per level and age, each with its capacity. That is what lets you place two children from one family at the same time.
- Payment for the block at sign-up, in full or as a deposit.
- The parent's number on the child's record: that is where the reminder goes.
- A "can put their face in the water, has swum before" field at sign-up: the group is made up before the first lesson, not during.
Frequently asked questions
How much does a block of swimming lessons cost in the UK?
Around £80 to £180 for a block of ten group lessons and £250 to £450 for a block of one-to-one lessons. Set your own prices.
What do you need to run a swim school in the UK?
Nothing is licensed, but everything is contracted. The pool operator sets the conditions of hire, and they will require teaching qualifications from Swim England or the Swimming Teachers' Association at the right level, a current rescue award, enhanced DBS checks with the children's barred list for every teacher, public liability and professional indemnity insurance, and your teacher to pupil ratios in writing. The pool's own Normal Operating Procedure and Emergency Action Plan under HSG179 govern who supervises the water, and you have to work inside them. Add a safeguarding policy with a designated officer, and written parental consent covering medical information and photography.
Can I book a block of ten lessons in one go?
Yes, with recurring bookings and a single payment.
How do I manage the lanes?
By declaring each lane as a resource with its hired hours.
Can I run two levels at the same time?
Yes, as two groups in parallel, each with its own capacity.
Can the reminder go to the parents?
Yes. It follows the contact on the record, with the child's name in the message.
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