Sport
Booking software for Pilates studios
Five reformers, five places, never six: the class closes itself, the ten-class card tracks on the record, and a drop-out reopens the place within the second.
No credit card · Ready in 5 minutes
The challenges facing Pilates studios
The capacity is physical, not commercial
Five reformers means five students. There is no sixth place to sell, however much somebody insists, and counting by hand always ends in the class where one person stands.
The ten-class card is the business model
It makes the cash flow and the loyalty. Tracked in a notebook, it gets argued about by the seventh — and it is always you who gives way.
A last-minute drop-out has to be filled
A place freed at 5pm for the 6pm class is worth as much as a place sold three weeks earlier. Somebody just has to find out.
The timetable runs weekly
The same classes at the same times, for months. Rebooking them one by one is pointless work; closing them for the holidays should be one operation.
How Kagenda helps
The problem
The capacity is physical, not commercial
With Kagenda
Every session in one place, by day, week or month.
One central calendar
The problem
The ten-class card is the business model
With Kagenda
History, preferences and follow-up notes gathered on one record per client.
Client records
The problem
A last-minute drop-out has to be filled
With Kagenda
Clients book from your page, even while you are with someone else or closed.
24/7 online booking
The problem
The timetable runs weekly
With Kagenda
Book a whole course of sessions at once, one after another.
Recurring appointments
The features that matter to you
24/7 online booking
Clients book from your page, even while you are with someone else or closed.
One central calendar
Every session in one place, by day, week or month.
Recurring appointments
Book a whole course of sessions at once, one after another.
Client records
History, preferences and follow-up notes gathered on one record per client.
Hours per service
Each service gets its own slots: some in the morning, others late in the day.
Automatic reminders
Texts and emails go out before every appointment, with nothing to remember.
Deposits and payments
Take a deposit at booking time and get paid online before the session.
Fewer no-shows
Reminders, required confirmation and a deposit: three brakes on last-minute drop-offs.
Practical guide: Pilates studios
- Set the capacity by the number of reformers, not by the floor area: sign-ups close themselves at the fifth.
- Sell the ten-class card online and track its balance on the student's record, not in a notebook.
- Allow drop-out up to two hours before: the place goes straight back online and often gets taken the same evening.
- Set the weekly timetable on recurrence, then close the holidays in a block.
- A reminder two hours before evening classes brings in the ones who were hesitating.
- Create an "introductory" class with a reduced capacity: it is the format that converts, and it deserves its own slots.
Frequently asked questions
How much does a reformer Pilates class cost in the UK?
Around £22 to £40 for a group reformer class, £55 to £90 for a one-to-one, and £200 to £350 for a card of ten. Set your own prices.
Do you need a qualification to teach Pilates in the UK?
Not by law: Pilates is unregulated, the title is not protected and anyone may teach. Everything else in practice depends on your training. Insurers will not write professional indemnity or public liability cover without a recognised qualification — commonly a Level 3 mat qualification and a separate apparatus-specific certification for reformer work — and studios and leisure centres ask for the same before letting you teach. CIMSPA holds the sector professional standards. Two practical points: antenatal and postnatal teaching requires additional certification that your insurer will check, and working with clients referred after injury moves you towards clinical territory, where the protected title of physiotherapist applies.
Can I cap the number of students per class?
Yes, with a capacity equal to your reformers.
How do I manage ten-class cards?
They attach to the student record and the balance updates itself.
What happens when a student drops out?
The place goes straight back online, within the window you set.
Ready to simplify your bookings?
Create your account in minutes and let your clients book online starting today.
No credit card · Ready in 5 minutes