Sport
Booking software for CrossFit boxes
The 6.30pm WOD full, the 10am one empty: booking regulates the flow, the no-show frees their place, and the trial session becomes a real first contact.
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The challenges facing CrossFit boxes
The 6.30pm WOD is full, the 10am one is empty
Without booking, everyone turns up at the same time and the coach ends up watching thirty people snatch. Booking is not there to count: it is there to spread.
The member who books and does not come
They have paid for the month, so they lose nothing — but they took the place of someone who would have come. It is the most expensive no-show because it is invisible in the numbers.
The trial session is the first commercial contact
It gets asked for by direct message, arranged out loud, and lost one time in three before it even happens.
Equipment limits as much as space
Twelve barbells, eight rowers. A rowing WOD does not have the same capacity as a bodyweight one, and the timetable has to know.
How Kagenda helps
The problem
The 6.30pm WOD is full, the 10am one is empty
With Kagenda
Clients book from your page, even while you are with someone else or closed.
24/7 online booking
The problem
The member who books and does not come
With Kagenda
Reminders, required confirmation and a deposit: three brakes on last-minute drop-offs.
Fewer no-shows
The problem
The trial session is the first commercial contact
With Kagenda
Ask your questions at booking time: reason, history, expectations.
Custom fields
The problem
Equipment limits as much as space
With Kagenda
Every session in one place, by day, week or month.
One central calendar
The features that matter to you
24/7 online booking
Clients book from your page, even while you are with someone else or closed.
One central calendar
Every session in one place, by day, week or month.
Fewer no-shows
Reminders, required confirmation and a deposit: three brakes on last-minute drop-offs.
Custom fields
Ask your questions at booking time: reason, history, expectations.
Recurring appointments
Book a whole course of sessions at once, one after another.
Client records
History, preferences and follow-up notes gathered on one record per client.
Automatic reminders
Texts and emails go out before every appointment, with nothing to remember.
Hours per service
Each service gets its own slots: some in the morning, others late in the day.
Practical guide: CrossFit boxes
- Set each WOD's capacity by the equipment it needs, not by the floor area of the box.
- Allow drop-out up to two hours before, and make it a published rule: that is what frees the evening places.
- Create the trial session as a free service with a reduced capacity, with its own link to send.
- A "have you done CrossFit before" field on the trial session: the coach knows who they are welcoming.
- Set the weekly timetable on recurrence and close the bank holidays in one go.
- A reminder two hours before: on evening slots it is the difference between a place freed and a place lost.
Frequently asked questions
How much does CrossFit membership cost in the UK?
Around £70 to £130 a month for unlimited classes, with drop-ins at £12 to £20. Set your own prices.
Do you need a qualification to open a box in the UK?
Not by law: gyms and coaching are unregulated here, and no licence is required. Two constraints are nonetheless real. Using the CrossFit name is a trademark matter, not a legal qualification — affiliation requires a CrossFit Level 1 certificate and an annual affiliate fee, and trading as a CrossFit box without it is trademark infringement. And insurance is where competence gets tested: insurers expect a recognised coaching qualification, usually Level 2 or 3 alongside the Level 1, with CIMSPA registration increasingly asked for. Add a written risk assessment covering barbell and rig use, an induction and screening process for new members, first aid provision, and premises obligations including a fire risk assessment.
Can I cap the number of members per WOD?
Yes, with a capacity per class.
How do I discourage member no-shows?
With a published drop-out window and a reminder two hours before.
Can I manage several coaches?
Yes, each with their own diary and classes.
Ready to simplify your bookings?
Create your account in minutes and let your clients book online starting today.
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