Wellbeing
Booking software for Aromatherapists
The one-to-one consultation and the group workshop share the same week, the workshop has eight places and not nine, and follow-ups work perfectly well online.
No credit card · Ready in 5 minutes
The challenges facing aromatherapists
Consultations and workshops live side by side
An hour one to one and two hours with eight people share neither duration, venue nor price. A single list of slots cannot serve both.
The workshop has eight places, not nine
The capacity comes from the kit and the space round the table. Counting sign-ups by hand on a Friday evening means getting Saturday wrong.
The intake form saves twenty minutes of history-taking
Constitution, current medication, pregnancy, allergies. Those answers filled in beforehand are worth twenty minutes of consultation.
Remote follow-up complements the room
A thirty-minute check-in does not justify a journey. The link just has to go out on its own.
Workshops get prepared by buying oils
The kit is bought against the head count. A sign-up the night before is a participant without a bottle.
How Kagenda helps
The problem
Consultations and workshops live side by side
With Kagenda
Each service gets its own slots: some in the morning, others late in the day.
Hours per service
The problem
The workshop has eight places, not nine
With Kagenda
Every session in one place, by day, week or month.
One central calendar
The problem
The intake form saves twenty minutes of history-taking
With Kagenda
Ask your questions at booking time: reason, history, expectations.
Custom fields
The problem
Remote follow-up complements the room
With Kagenda
Clients book from your page, even while you are with someone else or closed.
24/7 online booking
The problem
Workshops get prepared by buying oils
With Kagenda
Confirmed, moved or cancelled — both you and the client are told.
Email notifications
The features that matter to you
24/7 online booking
Clients book from your page, even while you are with someone else or closed.
One central calendar
Every session in one place, by day, week or month.
Custom fields
Ask your questions at booking time: reason, history, expectations.
Hours per service
Each service gets its own slots: some in the morning, others late in the day.
Client records
History, preferences and follow-up notes gathered on one record per client.
Email notifications
Confirmed, moved or cancelled — both you and the client are told.
Automatic reminders
Texts and emails go out before every appointment, with nothing to remember.
Deposits and payments
Take a deposit at booking time and get paid online before the session.
Practical guide: Aromatherapists
- Two families of services: one-to-one consultations and workshops, each with its duration, capacity and venue.
- Workshop capacity set by the kit you have prepared, not by the size of the room.
- An intake form in custom fields when the consultation is booked.
- Follow-up by video as a separate service: the link is created automatically and goes out in the confirmation.
- A forty-eight-hour cut-off before workshops: you buy the kit against a fixed number.
- A reminder the night before workshops, saying what to bring.
Frequently asked questions
How much does an aromatherapy consultation cost?
Around £45 to £80 for a first consultation of an hour or more, £35 to £60 for a follow-up and £30 to £60 per person for a group workshop. Set your own prices.
What are the limits for an aromatherapist in the UK?
Aromatherapy is not a regulated profession: no licence, no protected title, and registration with the Complementary and Natural Healthcare Council — an Accredited Register overseen by the Professional Standards Authority — is voluntary, though insurers and GP practices increasingly ask for it. The limits are on what you say rather than on what you do. Section 4 of the Cancer Act 1939 makes it a criminal offence to advertise any offer to treat or cure cancer, and it is enforced. The CAP Code, applied by the Advertising Standards Authority, requires substantiation for health claims, and the ASA has upheld complaints against aromatherapy advertising repeatedly. And you must not offer diagnosis or advise anyone to stop prescribed medication.
Can I run consultations and workshops in the same diary?
Yes, as two families of services with their own durations and venues.
How do I cap the number of participants in a workshop?
With a capacity per session.
Can I do follow-ups by video?
Yes, as a separate service. The link is created automatically.
How do I know my numbers before buying the kit?
With a booking cut-off forty-eight hours before.
Ready to simplify your bookings?
Create your account in minutes and let your clients book online starting today.
No credit card · Ready in 5 minutes