Training
Booking software for Art studios
Twelve easels, so twelve places, a weekly class across the year and a weekend watercolour course that both have to fit in the same studio.
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The challenges facing art studios
Twelve easels: the studio is full at twelve
It is not a question of floor space, it is the number of working positions. A thirteenth sign-up and somebody draws on their knees.
The year-long class and the weekend course coexist
One sells by the term with a fixed slot, the other by the session over two days. Two logics, one studio, and a chart that cannot keep up.
Materials supplied or brought change the price
Paper, paint, canvas. They are add-ons chosen at sign-up with their price, or they get discussed on arrival.
Regulars want their Tuesday place
The weekly class is the studio's regular income. Rebooked by hand every week, it eventually gets lost.
A themed course gets prepared by buying materials
The numbers have to be known before ordering. A sign-up the day before is a student without watercolour paper.
How Kagenda helps
The problem
Twelve easels: the studio is full at twelve
With Kagenda
Every session in one place, by day, week or month.
One central calendar
The problem
The year-long class and the weekend course coexist
With Kagenda
Each service gets its own slots: some in the morning, others late in the day.
Hours per service
The problem
Materials supplied or brought change the price
With Kagenda
Ask your questions at booking time: reason, history, expectations.
Custom fields
The problem
Regulars want their Tuesday place
With Kagenda
Book a whole course of sessions at once, one after another.
Recurring appointments
The problem
A themed course gets prepared by buying materials
With Kagenda
Clients book from your page, even while you are with someone else or closed.
24/7 online booking
The features that matter to you
24/7 online booking
Clients book from your page, even while you are with someone else or closed.
One central calendar
Every session in one place, by day, week or month.
Recurring appointments
Book a whole course of sessions at once, one after another.
Custom fields
Ask your questions at booking time: reason, history, expectations.
Hours per service
Each service gets its own slots: some in the morning, others late in the day.
Client records
History, preferences and follow-up notes gathered on one record per client.
Automatic reminders
Texts and emails go out before every appointment, with nothing to remember.
Deposits and payments
Take a deposit at booking time and get paid online before the session.
Practical guide: Art studios
- The class capacity set by the number of easels, not by the size of the studio.
- Two families of service: the weekly class, set on recurrence for the year, and courses, published with their dates.
- Materials as a priced add-on at sign-up. What is chosen online gets bought in the right quantity.
- A minimum notice before sign-up on courses, set to forty-eight hours: you order against a fixed number.
- Regular students on a recurring slot: their place is held and does not reappear at booking.
- A "level and medium" field: the group is made up before the first session.
Frequently asked questions
How much does an art class cost in the UK?
Around £15 to £30 for a single class, £250 to £500 for a term of weekly classes, and £70 to £180 for a weekend course with materials. Set your own prices.
Do you need a qualification to teach art privately in the UK?
No. Teaching art is unregulated: no licence, no protected title, no required qualification. Two duties are real. If you use solvents, fixatives or spray media, COSHH applies: an assessment, adequate ventilation and safe storage, and spray fixative is the most commonly overlooked hazard in a small studio. And if you teach children, an enhanced DBS check and a safeguarding policy are expected by parents, venues and insurers alike. Add public liability insurance, which any hall or gallery will ask to see, and a written risk assessment for the space.
How do I limit sign-ups to the number of easels?
With a capacity per class.
Can I manage yearly classes and courses together?
Yes, as two families of service.
Can I sell materials as an add-on?
Yes, with their price, at sign-up.
How do I keep regular students' places?
With recurring bookings for the term or the year.
Ready to simplify your bookings?
Create your account in minutes and let your clients book online starting today.
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